An evacuation and clearance plan describes a structured procedure for how people can safely leave a building or site in the event of danger, e.g., fire, gas leak, or bomb threat. The aim is to evacuate endangered areas quickly, orderly, and safely in order to avoid panic and protect lives. The plan also serves to coordinate with emergency services such as the fire department or police.
Differences between evacuation and clearance
Whether in the event of a fire alarm, a bomb threat, or as part of a planned drill, the controlled evacuation of a building is a key component of organizational fire safety.
A distinction is often made between evacuation and clearance. Both measures serve to protect people, but differ in terms of their urgency, triggering, and implementation.
Evacuation: Response to acute danger
An evacuation is initiated when there is an acute danger situation that poses an immediate threat to life – such as a fire, gas leak, terrorist attack, or school shooting alert. In such cases, quick and targeted action is required. Those affected must leave the building via predefined escape routes under time pressure.
The alarm is usually sounded via fire alarm systems, sirens, or loudspeaker announcements. In such cases, responsibility usually lies with the emergency services—such as the fire department, police, or security services—who coordinate and secure the evacuation on site.
Evacuation: Precautionary measure
In contrast, an evacuation is often carried out as a precautionary measure or as part of a planned action—for example, in the event of an announced bomb disposal, an official order, or a regular fire drill. Potential hazards without an acute threat can also be a reason for evacuation.
The process is usually more orderly, with more time buffers and less stress. Responsibility lies with the operator or organizer – such as the employer, property manager, or event organizer. Nevertheless, clear procedures, responsibilities, and communication channels also apply to evacuations.
Two measures – one goal
Both evacuation and clearance aim to protect people from danger zones – either in acute emergencies or as a precautionary measure. A clear distinction helps to ensure that the right measures are taken at the right time, thereby protecting life and health.
When is an evacuation and clearance plan necessary?
Such a concept is required wherever people may be exposed to potential hazards or where legal requirements demand it. This is particularly relevant in:
- Workplaces (offices, workshops, warehouses)
- Public institutions (schools, daycare centers, hospitals, government agencies)
- Special buildings (high-rise buildings, accommodation facilities, meeting places)
- Events (concerts, sporting events, trade fairs)
Good to know: In smaller buildings with trained personnel, fire safety regulations are often sufficient.
Contents/structure of an evacuation and clearance plan
A practical concept takes technical, organizational, and personnel aspects into account. The following points are key:
- Property and personnel analysis: building structure, user groups, risk areas
- Risk analysis: identification of realistic scenarios and risks
- Escape and rescue routes: safe, short, barrier-free, and clearly marked
- Alarms & communication: sirens, announcements, alarm systems, clear communication chains
- Distribution of tasks: evacuation assistants, safety and fire protection officers with defined roles
- Assembly points & handover: registration of evacuated persons, transfer of information to emergency services
- Special measures: evacuation of people with disabilities, animal transport, material protection
- Documentation & training: Written concept, regular drills and instructions
Creation & implementation in practice
A professionally created concept contains all property-specific information and is provided as a read-only PDF file. Printed and bound versions are also available – the format varies depending on the location.
CWS Fire Safety GmbH supports you from analysis to final implementation – with in-depth experience and a nationwide presence. Our concepts are individually tailored to your circumstances and ensure smooth operations in an emergency.
FAQ
What is the difference between evacuation and clearance?
Evacuation takes place due to acute danger (e.g., fire), while clearance is usually planned (e.g., drill).
Who is responsible for an evacuation plan?
Organizer, employer, or operator. In the event of evacuations, emergency services often take charge.
How often should one practice?
At least once a year. Training and drills are essential for emergencies.
How much does an evacuation plan cost?
The costs vary depending on the size and complexity of the property. You can obtain an individual quote from CWS Fire Safety.